Human Resources

Executive Assistant to Director of Estates and Facilities (12 months maternity cover) - QMUL23218

Department: Estates and Facilities Directorate
Salary: Starting salary will be £34,220pa (Grade 4)
Reference: QMUL23218
Location: Mile End
Date posted: 12-Nov-2020
Closing date: 29-Nov-2020

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Queen Mary, University of London is the fourth largest College of the University of London and has gained a reputation for the high-quality of its academic teaching and research. It has some 25,000 students studying for undergraduate and postgraduate degrees in three faculties: Science & Engineering; Humanities, Social Sciences and Law; and the School of Medicine and Dentistry. The university has around 4,500 staff and a turnover of £462m million per annum.


The Directorate is the largest professional services department within Queen Mary and is committed to supporting and promoting student wellbeing. For more information on Estates and Facilities, please visit our website.


We are seeking to recruit an experienced administrator to provide comprehensive executive assistance to the Director of Estates, Facilities and Capital Development. The post holder will be responsible for ensuring the smooth running of the Director’s Office, including diary and email management. The post holder will be expected to manage and support projects, support meetings (including minute taking) and expertly file, retrieve and keep track of information coming in and out of the Director’s Office. The role will require a high level of administrative experience as well as the ability to network; building and maintaining relationships at all levels. The ideal candidate will have exemplary organisation, communication and IT skills and be capable of providing professional, proactive support in a fast-paced working environment.


The post is full time as a fixed-term appointment 12 months as a result of maternity cover. Starting salary will be £34,220pa inclusive of London Allowance. Benefits include 30 days annual leave, pension scheme and interest-free season ticket loan.


Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.


To apply for this position or to see for full job details including a job description, person specification and application form please visit and search for reference QMUL23218.


Informal enquiries should be addressed to Lauren Hall at

The closing date for all applications is Sunday 29 November 2020. Interviews are expected to take place shortly thereafter.

Valuing Diversity & Committed to Equality

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